Administration Support Officer

A prominent State Government organisation is seeking a dedicated and organized Administrative Support Officer to join their Operational Communications division in Ballarat. This is a vital role ensuring our frontline emergency teams have the administrative backbone they need to serve the Victorian community every day.

The Role at a Glance

• Location: Ballarat VIC
• Duration: ASAP start, with an initial booking until 05/06/2026 (strong potential for extension)
• Rate: $53.13 per hour + super.
• Schedule: Average 28-hour week on a rotating roster (3-on/3-off or 4-on/4-off), including weekends, public holidays, and late-night finishes. Start times vary between 6:30 am and 4:00 pm.

What You Will Do

• Operational Coordination: Manage the timing and location of operational crew meal breaks in CAD to ensure response capacity remains high.
• Communication: Act as the initial point of contact by screening radio calls from vehicles and handling routine phone enquiries from the public and staff.
• Data & Reporting: Accurately enter real-time information into the CAD system, log equipment failures, and generate daily resourcing reports.
• Office Support: Maintain administrative systems, manage internal/external mail, and assist Duty Managers with the recall of staff to duty.

Our Ideal Candidate

• High-Level Admin: Significant experience in providing administrative support and maintaining office systems.
• Technical Proficiency: Strong computer skills, including Microsoft Office (Word, Excel, Teams, Outlook).
• CAD Experience: Previous experience using or accessing information on CAD systems is highly desirable.
• Attention to Detail: Excellent thoroughness and the ability to retain/recall important information under pressure.
• Communication: Strong customer service skills and the ability to handle confidential or sensitive matters with judgment.
• Geographic Knowledge: A good working knowledge of Victorian town locations.

Requirements & Probity

• Eligibility: Must be an Australian Citizen, Permanent Resident, or hold a valid work permit.
• Flexibility: Ability to work a rotating shift pattern, including mornings, afternoons, and nights.
• Checks: The successful candidate must provide two professional references and undergo a National Police Check (conducted within the last 3 months) - Paid for by Randstad.

• Fast Pay: Weekly pay and monthly superannuation remitted.
• Dedicated Support: 24-hour consultant response times.
• Exclusive Discounts: Savings on health insurance, phone plans, retail, and movies.
• Career Growth: Access to professional development, coaching, and "pre-market" roles.
• Comprehensive Care: Access to an Employee Assistance Program and salary sacrificing.